The Maine Staffing Group in Sanford is looking for a residential administrative assistant. This job pays an hourly wage of $13.00 to $13.50 per hour. This is a full time position.
Major duties and responsibilities include:Prepare for land closings — titles and deeds, obtain tax information, prepare real estate tax form when needed, get W-9’s when appropriate, check to insure no releases are needed, prepare settlement statement (HUD), prepare check requests, update inventory log, complete land closing with seller.
Prepare for house closings — contact financial institution, schedule bank inspection, organize closing with title company, fax all pertinent information to title company (i.e. escrow monies, commission information, tax info, previous deed), contact brokers involved with closing information, review HUD statement for accuracy, record all necessary information on appropriate spreadsheets (i.e. task list, project manager report, job list, prod meeting folder).
Prepare for contract signing — type contract and description of materials (DOM), prepare the Home Buyers Manual (following list in manual), make sure front elevations and floor plans are ready (check with drafting department), prepare job folder (after signing), prepare all commission forms as required, work up purchase and sale and check request on land if applicable, assign job number and input all info in master builder, email all information to appropriate parties, update ACT, appropriate spreadsheets (i.e. job list, production meeting folder, project manager report, extra and allowance, pending log), organize folder for paperwork, labels, warranty logs and packages, maintain, update as necessary and distribute.
Prepare listings — research listings as requested by the residential sales department, prepare property disclosures for brokers and pictures of homes for outside brokers when listing, allow approximately one hour for each listing.
Maine Staffing Group
Shannon Strickland, Branch Manager
316 Main Street
Biddeford, ME 04005
Email: [email protected]
For more information and to apply online click here.
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