Block parties are gatherings of large groups of people on a given block or street. The concept can be expanded to cover an entire community or neighborhood with ease. Block parties are an inexpensive way to celebrate the 4th of July.
Introduce Neighbors to the Idea
The first step to planning a 4th of July block party is to introduce the idea to neighbors. Printing out simple flyers with a few ideas and a meeting time and place for further discussion will allow neighbors to contemplate the idea before meeting with other neighbors.
The first meeting should be held at a location that is convenient to everyone and indoors. July is a hot month, in most places, so holding the meeting outside may be out of the question. At the meeting, have a list of ideas for the block party available, but allow open floor discussions regarding leaders who will take control of the planning phase and donations. Keeping the 4th of July block party within a small budget requires lots of freebies brought by neighbors.
Set a Specific Date and Time
A specific date and time can also be confirmed at the first meeting. There should be a rain delay date available in case of bad weather. If local businesses will be a part of the 4th of July block party, make sure to allow enough time to reschedule if bad weather is predicted.
Contacting Local Businesses for a Chance to Market
Local business may jump at the opportunity to be a part of the 4th of July block party. This is the perfect opportunity to market the goods and services they offer to local patrons. Stands, tables, or other form of marketing platform should be open to businesses, but they should also agree to offer freebies to 4th of July block party guests.
When approaching a business about marketing or attending the 4th of July block party, make sure to take down all contact information. A contact form sheet filled out by each business may make collecting information easier to track.
Gather Food and Money Donations
Several meetings should take place during the planning process. These meetings will cover food and money donations as well as decorations and flyers announcing the date(s) and time(s) the party will be held. Party location and vendors who have signed up for tables at the 4th of July block party should also be included on the flyer. Businesses may pay a small sum of money to have their name and business card or advertisement placed on the 4th of July block party.
The Big Day – Your 4th of July Block Party
On the big day, businesses should arrive a few hours early to set up tables or booths. Food should be iced, when applicable. Runners should also be available to pick up items like ice, drinks, snacks, and other immediate needs throughout the day.
Alternative 4th of July Block Party Suggestions
Instead of planning a huge party with food for all to share, why not collect donations from local businesses for a 4th of July block party flyer. These donations can be used to advertise a fireworks display for the block and give local businesses a chance to advertise in the process.